Library Policies


You must have a valid Western ID to checkout materials. IDs are available at the Student Life Office, Kumm Center, Room 100.

Lending Periods

  • Books: 21 days
  • Magazines and pamphlets: 1 day
  • Reserves: All reserves are in-library use only. Fines and late charges accrue.


Renewals may be made by phone: 608-785-9142 or e-mail:


  • In the library a desk slot is located by the circulation desk.
  • An outside book return labeled Book Depository is located by the front door at the north end of the Academic Resource Center.
  • If you attend a regional location, you can ask front desk staff to return items via inter-office mail. Please note that it may take 3-7 days and you may need to renew items before using this option.

Library Fees

Overdue Fines

  • $.05 cents a day for regular circulation
  • $.25 per HOUR for reserve books
  • Reserves have a $100.00 per item non-refundable, non-negotiable service charge for unreturned reserves that goes into effect after 14 days. This fee is in addition to fines and replacement costs.

Overdue notices and academic holds

Overdue notices are sent out every two weeks. After the second notice, a hold may be placed on a student's records preventing checkouts, registering for classes, or receiving grades or transcripts. At that time you will be charged the replacement cost of the unreturned, lost, or damaged materials plus a $6 nonrefundable service charge per item. A hold may also be placed on a student's record for fines totaling $5.00 and over.

Netbook Policy

  • Netbooks are available for checkout by currently enrolled students with proper Western ID.
  • No checkout fee applies
  • Loan period is for seven days
  • Renewal period is for seven days - Maximum number of renewals is one
  • All netbooks are due back only to the Circulation Desk 30 minutes prior to closing
  • Fees and fines apply if items are not returned when due

Interlibrary Loan

Materials may be borrowed from other libraries, including Viterbo University and UW-La Crosse. Check with Western Library circulation staff for details.

Visitor Use Policy

  • As a taxpayer supported institution, the Western library is open to the public. However, due to limited resources, some services must be restricted to student and faculty use only.
  • Anyone can use the books and magazines in the library.
  • Members of the public can borrow items from Western’s library if the member is in good standing with a local public library that is part of the Winding Rivers Library System. To be added to the library system, bring in your public library card as well as a Photo ID.
  • Interlibrary loan is available only to Western students, faculty, and staff.
  • Currently, members of the public may use some of the computers in the library for internet searching, but Western students have priority, and all users must follow the posted Western computer policy.
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